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The department provides a free map preparation service to councils/contractors for planning scheme amendments. The form to request a map amendment is designed to provide an interactive experience, which will allow users to draw amendment areas on the map or upload spatial/aspatial data to support amendment requests.
Navigating the map
Navigating the map view is done by holding down left-click while moving the mouse cursor away from the desired direction. The page contains several additional functions which can be useful in requesting an amendment map.
Located on the bottom-left of the side panel, the ‘Layers’ tab contains a list of planning scheme layers which can be toggled on/off during the completion of the request. Each layer can be activated by clicking the checkbox. The plus symbol indicates that the layer contains sublayers which can also be toggled on/off. This can be helpful when there is a requirement to view the current planning zones or overlays underlying a proposed feature.
On the bottom-left of the side panel, the ‘Help guide’ provides several articles which assist in using the map amendments request form. The articles provide a lot of the information in this user guide as well as animated images which demonstrate how to interact with different functions of this form. This can also be accessed from the ‘Tools’ button in the top-right of the page.
When using the Help guide, the screen can be made wider by clicking on and dragging the sizing panel.
The search toolbar in the top right of the screen can be used to zoom to a specified property on the map. An address or Standard Parcel Identifier (SPI) can be used. There is a suggestions pull-down menu which will autocomplete the address/SPI if a match is found.
Located at the top-right of the page within the ‘Tools’ button, this button can be used to access the phone and email details for Planning Mapping Services.
The request form can be reset if required by selecting the Tools button and clicking on the Reset request icon.
Uploading files for a map amendment request
It is important to note that if choosing to upload files for the map amendment request, there is a combined file size limit of 7MB so any files larger than this should be emailed through to the email@example.com referencing the LGA/amendment number. Zip file types are acceptable.
Initial landing page on the form will provide information relating to planning scheme amendment requests as well as DELWP’s privacy statement.
After selecting ‘Next’ the requestor will be required to fill out details relating to the amendment. Note that several fields such as name, organisation, email, phone, municipality, and amendment number are mandatory.
Once complete, the requestor will select the ‘Upload files’ located at the bottom of the form.
The requestor will be able to attach the relevant files to the request, noting the acceptable file formats listed on this page. Currently, there is a combined file size limit of 7MB so any files larger than this should be emailed through to the firstname.lastname@example.org referencing the LGA/amendment number.
Note: Multiple files can be attached by selecting more than one file in the file picker window.
After attaching files, select Next.
At the next screen, more files can be uploaded, files can be removed, details can be updated, or the request can be submitted. Select Submit when ready to submit the request to the department.
At the 'Confirm Submission' screen, additional comments may be added. Select OK to proceed with submission or Back to return to the map amendment request details screen.
The requestor will be notified that the submission has been successful, and an email receipt will be sent out to the provided email address with the request details.
Marking up the map with the proposed zone or overlay areas
Use the mapping tool to draw amendment areas on the map.
Initial landing page on the form will provide information relating to planning scheme amendment requests as well as DELWP’s privacy statement. Select ‘Next’ progress to the form.
The requestor will be required to fill out details relating to the amendment. Note that several fields such as name, organisation, email, phone, municipality, and amendment number are mandatory. Once complete, the requestor can select ‘Mark up map’ located at the bottom of the form.
Note: It is recommended that the ‘Mark up map’ option should be used when the proposed zone/overlay is a simple feature and areas only cover a single or small number of properties.
The map will zoom to the extent of the LGA selected. The requestor can then find the amendment area through either using the zoom functions or the address search toolbar at the top-right of the page.
The requestor will then be given 2 options to digitise an area of proposed zone/overlay. In either case, fields relevant to the feature type (zone or overlay) and the zone/overlay code (and schedule number if applicable) should be populated for each feature. After selecting the preferred option and details, select OK.
Option A - Draw feature onto the map
Using the mouse cursor, clicking on the map will start the draw function for the feature. The feature can then be built-up by clicking at various points on the map. Double-clicking the map will finish the drawing of the feature. The feature will appear on the map along with a prompt to notify the feature has been created.
Note: Automatic snapping to the property layer for the drawing can be turned on using the hotkey 'F'.
Option B - Select properties to make up a feature
The requestor can choose to select properties on the map using either freehand (draw a freehand line on the map) or multiple points (select several points on the map).
i. Freehand - After selecting the required tool, use the mouse cursor, clicking on the map to start the draw function for the feature which will select the underlying property boundaries. The selection can then be built by moving the cursor while holding down left-click over the properties on the map. Releasing the left-click button will finish the selection of the property boundaries which will make up the feature. The feature will appear on the map along with a prompt to notify the feature has been created.
ii. Multiple Points - where multiple properties or points can be selected to capture the required area. Clicking on the map will create a circle which indicates that the underlying property at that point has been selected as a part of the feature. After all desired points have been added, double-clicking on the map will finish the capture of the feature. The feature will appear on the map along with a prompt to notify the feature has been created.
Note: Re-clicking the 'select by multiple points' button after the drawing is complete will reset the drawing.
Select Next once ready to proceed with the selected area.
Once the feature is added or geometry captured, the prompt will appear with ‘Success’. Select OK.
Upon selecting the ‘OK’ button, the form will progress to the amendment summary screen. This will provide the request details for review;
- Another zone/overlay feature can be added to the amendment request.
- Details can be updated by selecting ‘Back to details’
- If all the details are correct, select the ‘Review’ button to check the amendment features before submitting.
On the review screen, hovering over any item on the list of zone/overlay features will highlight the feature.
At this point, if any proposed features are incorrect, the requestor can select a feature from the listing and press the ‘Remove’ button. This will remove the selected feature and navigate back to the updated map amendment summary screen where another zone/overlay can be added if necessary.
Selecting Back will return to the map amendment summary screen where another zone/overlay feature can be added. If all proposed features are correct, selecting the ‘Submit’ button will send the request through to the planning mapping services team.
At the Confirm Submission screen, the requestor can add further comments if needed and select OK to proceed with the map amendment request.
An email receipt will be sent out to the provided email address with the request details and will include an image file showing the selected area for the feature to be added.
For additional help in using the map amendment request tool, please contact the team at Planning Mapping Services.
Phone: 1800 789 386
Page last updated: 12/08/21