System release notes

4 June

• New Incorporated Documents Changes tool.
• New SharePoint folder labels.
• What You See Is What You Get (WYSIWYG) editing available.
• Review mode for viewing a document switched off.

10 June

• Fixes to live business-day timers for the approval stage.
• Data processing improvements between Dynamics and Planning Schemes Online.
• Improvements to content templates.
• Additional monitoring features.

28 June

• New fields for housing statement reporting.
• Delegates process for authorisations.
• New amendment sub-statuses.
• New panel record type: ‘Post-exhibition panel update’.
• Various lodgement process improvements.

26 August

Fix to prevent duplicated Ordinance Changes and Incorporated Documents Changes tool forms.

16 October

• New table and functionality to manage collaborators on amendments.
• New ‘Council meeting date’ field on panel records.

29 November

• Amendment status now automatically updates to ‘Adoption under consideration’ when the panel report is received, removing the need to wait 10 days.
• Department staff can now use the ‘Send back to PA’ function for ministerial (20(4)) and prescribed amendments.
• Automatic alerts when the SharePoint folder creation process fails.
• System emails and workflows converted to HTML content templates, enabling easier editing and preparation for collaborators functionality.
• Quick search functionality activated, with searchable tables configured for amendments, contacts and accounts.

16 December

• Collaborators functionality is now available, allowing an external user to author and/or progress an amendment on behalf of a planning authority.

21 February

• Default view of an amendment record in Dynamics now varies based on the amendment stage and status.
• Notifications sent for expiring sunset clauses and confirmation of withdrawn amendments to relevant officers and contacts.

21 March

Amendment Tracking System (Dynamics)

• Ensuring escalated notifications reach the responsible Director, and refining recipient details in automatic notifications.
• Improvement to notifications and automatic workflow tasks.

23 April

• Interim Publish (IP) file naming improved by automatically including the planning scheme suffix and clearer labels for comparison outputs (“Track changes”).
• Health Check emails now include ordinance parent titles to help identify errors more easily.
• Review notes will no longer block IP generation.

29 May

• A new amendment status of “Proceeded under 16H(1)” has been introduced, replacing the previous “Proceed under 8A” status.

2 August

• Identification of amendments from the Development Facilitation Program (DFP) enabled.

24 June

• New Planning Facilitation system introduced, replacing the previous Development Facilitation Portal.
• Pre-applications and general enquiries can now be lodged through the new Planning Facilitation system.
• All account details and requests migrated from the previous Development Facilitation Portal.
• Improved user experience and design, consistent with online lodgement of ministerial permits.
• New integrated spatial tool for ministerial permits and Development Facilitation applications (excluding title uploads).

11 July

Planning Facilitation (Planner Hub)

• Files automatically copied from pre-application requests to the Invest Victoria referral record.
• Days taken now displayed in the referrals table.
• Fix to net dwelling gain calculations and display tooltip.
• Referral email template now available when pre-application status is not set to ‘Referral’.

25 September

Planner Hub

• New colour scheme introduced to help users easily recognise when they are working in an internal system.
• Planning Facilitation only:
  • Option to multi-select files to be copied from pre-applications to referral requests.

Dynamics

• Added ‘Determined by’ field to the application record.
• Draft and withdrawn pre-applications excluded from the Manager Dashboard.
• Enabled editing of the Notice of Decision (NOD) sent date.
• Replaced use of custom workflow activities in the content template solution.
• Removed non-renewable mandatory fields.
• Preparations completed for new email sender queues (content templates).
• Rule implemented to prevent status progression past ‘Received’ without payment.

21 November

Planner Hubs: Planning Facilitation, Impact Assessment and State Project Concierge

• Planners can now reply to emails or forward emails whilst within a request.

22 November

Permits Online - Dynamics

• Documents generated from a content template now automatically save to the relevant SharePoint sub-folder within the application. Users no longer need to manually move the file from their downloads folder to SharePoint.

5 December

Planner Hub - Environment Assessment and IAU Planner Hub

• Proponents or applicants can reply to emails from planning.applications@transport.vic.gov.au
• Replies can be found in a request under the email history tab, and the assigned assessor will be notified of the email reply.

19 December

Planner Hub - Planning Facilitation

• New field to capture assisting planners on a request
• Assisting planners will receive the same email notifications as the assigned planner.

20 December

Permits Online - Dynamics

• Elapsed days logic updated to consider applications where RFI has lapsed and Determination equals Lapsed.
• Applicable applications published to the permit register when the status is set to ‘Lodged’.
• VicSmart applications will have the advertising required field automatically set to ‘No’.

12 February

Planning Facilitation

• New pre-application requests for State Projects, and Permits and applications where the Minister is the Responsible Authority must be submitted using the Planning Facilitation portal. Existing pre-application requests will continue to be handled in the original system of submission.

20 February

Planner Hub - Planning Facilitation

• New email templates for generic use and various referral types.

14 March

Permits Online Dynamics

• Included updates to the application Program fields and fields available to support reporting requirements.

21 March

Amendment Tracking System (Dynamics)

• Ensuring escalated notifications reach the responsible Director, and refining recipient details in automatic notifications.
• Improvement to notifications and automatic workflow tasks.

1 April

Heritage Desk and HERMES

• Updates to forms, workflows and fees supporting the implementation of the amendments to Heritage Regulations 2017.

11 April

Permits Online Dynamics

• Updates include a new program field added for ‘Great Design Fast Track’, configurable system reminders and a new ‘Insert’ feature enabling users to reply to an email using a pre-defined template.

27 June

Permits Online Dynamics

• New application categories, new field to capture the number of bedrooms per dwelling and changes to the mandatory setting on some fields where an application status is ‘Lodged'.

17 July

HERMES

• Mandatory two-factor authentication implemented with email set as default however user can change to an authenticator app.

4 December

Environment Assessment

Marked-up versions of documents, as updated by proponents now available for Technical Review Groups (Reviewers) from the ‘Attachments’ section of an EES project.

28 June

• New public reporting dashboard, adding new summary page, layout and navigation.
• New data extracts available for download, including processing days to RA outcome, processing days to final outcome and number of submissions.
• Update to all PPARS data dictionaries to include new VCAT grounds for appeal types.

16 December

Vic3D (Version 1.7)

• Improved accuracy in the placement of 3D model uploads with ability to snap to a location.
• Ability to export a file from the sketch tool in order to display in other systems.

24 June

• New single-entry point and login experience to access Victoria’s digital planning and data services.
• A centralised and consistent approach to support users to easily navigate through the digital planning tools they need.