Generate an Interim Publish and compare to other saved versions

If the user does not require a document showing tracked changes, they can generate an interim publish with no comparison.

1. Using ATS Authoring, whilst in the amendment document, select the Interim Publish button.

2. The user will be taken to the interim publish screen. The amendment number will default to the amendment that is being worked on. If the amendment number is not appearing, enter the number and select it when listed.
3. Enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status.
4. At the ‘Produce Outputs For’ section, leave the default as ‘Entire Amendment’.
5. Select the ‘RUN INTERIM PUBLISH’ button.

6. Select OK to acknowledge the message that the request has been submitted.

7. A reference number will appear showing that the request has been submitted. Do not click on ‘RUN INTERIM PUBLISH’ again, unless the selection criteria is changed to produce a different set of documents.

8. If the interim publish is successful, the user who has generated the interim publish will receive an email once the documents are ready. Click on the URL link in the email to be directed to the interim publish folder.

9. If an email is received advising that the interim publish was unsuccessful, contact the team at planning.support@delwp.vic.gov.au for assistance.  
10. Once in the folder, select the sub-folder for the planning scheme. A GC or VC amendment will contain more than one sub-folder.

11. The number of files listed in the sub-folder will be dependent on the ordinance selected for changing or adding into the planning scheme. In this example, the amendment is modifying ordinance in three different planning schemes, and for the Banyule scheme the sub clause sections 21.01-2, 21.03-1 and 21.04-1 have been selected to be modified, so all provisions under 21.01, 21.03 and 21.04 are supplied in the documents. The user can download all files at once to view or select each file individually. Also, where a schedule section is modified, the ordinance with the proposed changes will be presented as part of the entire schedule.
12. Select the file or files (While holding Ctrl , click each of the other files) to select.
13. Select the download icon.

14. Depending on the web browser used and configuration, the files may appear on screen or in your Downloads folder via File Explorer.
15. Click on the file to open the PDF to view the ordinance which will open in another browser tab.

16. Scroll through the document and check as required.

When a user wants to see their entire amendment's proposed changes to ordinance against the copy of the ordinance as it appears in the planning scheme, they will want to compare to the ‘Current Master Content’.

1. Using ATS Authoring, whilst in the amendment document, select the Interim Publish button.

2. The user will be taken to the interim publish screen. The amendment number will default to the amendment that is being worked on. If the amendment number is not appearing, enter the number and select it when listed.
3. Enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status as this is automatically recorded.
4 .Check the box at to ‘Produce PDF Comparisons’.
5. At the ‘Comparison Filter’ field, select ‘Baselines’. The ‘Compare to’ field will default to ‘Current Master Content’.
6. At the ‘Produce Outputs For’ section, leave the default for ‘Entire Amendment’.
7. Select the ‘RUN INTERIM PUBLISH’ button.  
8. Select OK to acknowledge the message that the request has been submitted. 
9. A reference number will appear showing that the request has been submitted. Do not click on ‘RUN INTERIM PUBLISH’ again, unless the selection criteria is changed to produce a different set of documents

10. If the interim publish is successful, the user who has generated the interim publish will receive an email once the documents are ready. Click on the URL link in the email to be directed to the interim publish folder.

11. If an email is received advising that the interim publish was unsuccessful, contact the team at planning.support@delwp.vic.gov.au for assistance.
12. Once in the folder, select the sub-folder for the planning scheme. A GC or VC amendment will contain more than one sub-folder.

13. The number of files listed in the sub-folder will be dependent on the ordinance selected for changing or adding into the planning scheme. In this example, the amendment is modifying sub-clause sections 21.01-2, 21.03-1 and 21.04-1 so the documents that are generated will include other ordinance that fall under sub-clause 21.01, 21.03 or 21.04. The user can download all files at once to view or select each file individually. Also, where a schedule section is modified, the ordinance with the proposed changes will be presented as part of the entire schedule.
14. As the option was selected to produce a PDF comparison document, there will be a second file created that will include ‘Compare’ in the name.
Note: Such comparison files will not exist for ordinance that is being created as there is nothing to compare to in the master of the planning scheme.
15. Select the file or files (While holding Ctrl, click each of the other files) to select.
16. Select the download icon.
17. Depending on the web browser used and configuration, the files may appear on screen or in your Downloads folder via File Explorer.
18. Click on the file to open the PDF to view the ordinance which will open in another browser tab.

19. Scroll through the document and check the ordinance with proposed changes as required.

• Red denotes items that have been deleted
• Green denotes items that have been added
• Blue denotes formatting changes

When a user wants to see their proposed changes to ordinance against a copy of the ordinance that has been saved at another point in time, they can choose to compare to a snapshot that they have generated (‘My Snapshots’) or they can compare to a system generated snapshot. System generated snapshots are created at the time the status of the amendment is changed.

1. Using ATS Authoring, whilst in the amendment document, select the Interim Publish button.

2. The user will be taken to the interim publish screen. The amendment number will default to the amendment that is being worked on. If the amendment number is not appearing, enter the number and select it when listed.
3. Enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status.
4. Check the box at to ‘Product PDF Comparisons’.
5. At the ‘Comparison Filter’ field, select either ‘My Snapshots’ or ‘System Generated’.
6. At the ‘Compare to’ field, select the snapshot that the comparison is to be made to.
7. Select the ‘RUN INTERIM PUBLISH’ button.

8. Select OK to acknowledge the message that the request has been submitted.

9. A reference number will appear above the amendment field showing that the request has been submitted. Do not click on ‘RUN INTERIM PUBLISH’ again. 

10. Follow steps 10 to 19 from the above section to understand how to access the interim publish folder and download the documents.

The above guides show how users can generate a set of documents that covers the entire amendment. However, there may be a time when the user only wants to run the Interim Publish for a small part of the amendment.  This guide shows the user the available filter options to;

• Select to produce a set of documents for a single planning scheme – useful for VC or GC amendments where a re-print is needed only for the updated ordinance in a single planning scheme, or
• Select to produce a set of documents for a single ordinance that is being changed – useful where a re-print is needed for an updated ordinance

1. From the Interim Publish screen (see step 1 from above guides if needed) enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status.
2. If a copy of the documents with track changes is needed, then check the box at ‘Product PDF Comparisons’ and select the required filter. A reminder that selecting ‘Baselines’ will provide a copy of the documents with track changes showing proposed changes against the current master copy from the planning scheme.
3. At the section ‘Produce Outputs For’, you have some options;

a. Produce documents for the Entire Amendment – will produce a set of documents that will include all the ordinance that have been selected to be changed for all planning schemes, or

b. Produce documents for just one planning scheme, covering all instructions – will produce a set of documents that will include all the ordinance that have been selected to be changed for the selected planning scheme, or
c. Produce documents for just one planning scheme, covering an individual instruction – will produce a set of documents that will include the ordinance that has been selected to be changed for the selected planning scheme. Note if sibling ordinance is also being changed as part of the amendment, they will also be included in the document.

The instructions listed in the drop down are the same as those that can be seen as the ‘System Note’ when in the amendment document;

4. Once the appropriate selections have been made, continue to run the Interim Publish and view the documents when available. (see steps 7 to 9 in the above section of the guides if needed).

Using the compare filter and selecting a specific snapshot, will provide varying results as noted in the following table. It may be best to check the status of the amendment and then determine which snapshot should be compared to. (*PA = Planning Authority).