The Amendment Tracking System (ATS), in particular ATS Authoring (Keystone) can be used to publish and review the ordinance being changed as part of the amendment. Users can choose to compare their current proposed changes against the master copy of the same ordinance or to other saved versions (snapshots) that are available in the system.

The following guides provide some guidance on how to generate an interim publish and how to also compare changes to other saved versions and assumes that the user has knowledge of navigating ATS Authoring.

Select the required guide:

If the user does not require a document showing tracked changes, they can generate an interim publish with no comparison.

1. Using ATS Authoring, whilst in the amendment document, select the Interim Publish button.

Interim Publish button on ATS Authoring

2. The user will be taken to the interim publish screen. The amendment number will default to the amendment that is being worked on. If the amendment number is not appearing, enter the number and select it when listed.
3.  Enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status.
4. Select the ‘RUN INTERIM PUBLISH’ button.
5. A reference number will appear above the amendment field showing that the request has been submitted. Do not click on ‘RUN INTERIM PUBLISH’ again.

Interim Publish screen

6. If the interim publish is successful, the user who has generated the interim publish will receive an email once the documents are ready. Click on the URL link in the email to be directed to the interim publish folder.

Successful Interim Publish Email

7. If an email is received advising that the interim publish was unsuccessful, contact the team at planning.support@delwp.vic.gov.au for assistance.  
8. Once in the folder, select the sub-folder for the planning scheme. A GC or VC amendment will contain more than one sub-folder.

Interim Publish Folder

9. The number of files listed in the sub-folder will be dependent on the ordinance selected for changing or adding into the planning scheme. In this example, the amendment is adding a new sub-clause section, 19.02-6L into sub-clause 19.02, so all provisions under 19.02 is supplied in the document. The user can download all files at once to view or select each file individually. Also, where a schedule section is modified, the ordinance with the proposed changes will be presented as part of the entire schedule.
10. Select the file or files (While holding Ctrl , click each of the other files) to select.
11. Select the download icon.

Files in the interim publish folder

12. Depending on the web browser used and configuration, the files may appear on screen or in your Downloads folder via File Explorer.
13. Click on the file to open the PDF to view the ordinance which will open in another browser tab.

Open the downloaded files


14. Scroll through the document and check as required.

Review the generated interim publish

When a user wants to see their proposed changes to ordinance against the copy of the ordinance as it appears in the planning scheme, they will want to compare to the ‘Current Master Content’.

15. Using ATS Authoring, whilst in the amendment document, select the Interim Publish button.

Interim Publish button

16. The user will be taken to the interim publish screen. The amendment number will default to the amendment that is being worked on. If the amendment number is not appearing, enter the number and select it when listed.
17.  Enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status.
18. Check the box at to ‘Product PDF Comparisons’.
19. At the ‘Comparison Filter’ field, select ‘Baselines’. The ‘Compare to’ field will default to ‘Current Master Content’.
20. Select the ‘RUN INTERIM PUBLISH’ button.
21. A reference number will appear above the amendment field showing that the request has been submitted. Do not click on ‘RUN INTERIM PUBLISH’ again.

Enter criteria for the interim publish

22. If the interim publish is successful, the user who has generated the interim publish will receive an email once the documents are ready. Click on the URL link in the email to be directed to the interim publish folder.

Email received for a successful interim publish

23. If an email is received advising that the interim publish was unsuccessful, contact the team at planning.support@delwp.vic.gov.au for assistance.
24. Once in the folder, select the sub-folder for the planning scheme. A GC or VC amendment will contain more than one sub-folder.

Interim publish folder

25. The number of files listed in the sub-folder will be dependent on the ordinance selected for changing or adding into the planning scheme. In this example, the amendment is adding a new sub-clause section, 19.02-6L into sub-clause 19.02, so all provisions under 19.02 is supplied in the document. The user can download all files at once to view or select each file individually. Also, where a schedule section is modified, the ordinance with the proposed changes will be presented as part of the entire schedule.
26. As the option was selected to produce a PDF comparison document, there will be a second file created that will include ‘Compare’ in the name.
Note: Such comparison files will not exist for ordinance that is being created as there is nothing to compare to in the master of the planning scheme.
27. Select the file or files (While holding Ctrl , click each of the other files) to select.
28. Select the download icon.

Download an interim publish document

29. Depending on the web browser used and configuration, the files may appear on screen or in your Downloads folder via File Explorer.
30. Click on the file to open the PDF to view the ordinance which will open in another browser tab.

View the downloaded PDF

31. Scroll through the document and check the ordinance with proposed changes as required.

Interim publish document with track changes

  • Red denotes items that have been deleted
  • Green denotes items that have been added
  • Blue denotes formatting changes

When a user wants to see their proposed changes to ordinance against a copy of the ordinance that has been saved at another point in time, they can choose to compare to a snapshot that they have generated (‘My Snapshots’) or they can compare to a system generated snapshot.

32.Using ATS Authoring, whilst in the amendment document, select the Interim Publish button.

Interim publish button

33.The user will be taken to the interim publish screen. The amendment number will default to the amendment that is being worked on. If the amendment number is not appearing, enter the number and select it when listed.
34.  Enter a name for the folder. The name should make sense and does not need to include the amendment number, date or status.
35.Check the box at to ‘Product PDF Comparisons’.
36.At the ‘Comparison Filter’ field, select either ‘My Snapshots’ or ‘System Generated’.
37.At the ‘Compare to’ field, select the snapshot that the comparison is to be made to.Fields to complete to generate an interim publish
38.Select the ‘RUN INTERIM PUBLISH’ button.
39.A reference number will appear above the amendment field showing that the request has been submitted. Do not click on ‘RUN INTERIM PUBLISH’ again. 

Run the interim publish

40.Follow steps 22 to 31 as noted in the above guide (Generate an Interim Publish with a comparison to the ‘Current Master Content’) to access the interim publish folder and download the documents.

Using the compare filter and selecting a specific snapshot, will provide varying results as noted in the following table. It may be best to check the status of the amendment and then determine which snapshot should be compared to. (*PA = Planning Authority).

Amendment status 
(Who the amendment is with?)
Comparison Filter Compare to: Who should use this and what will they see?
Authorisation Under Consideration
(Department - being assessed.)
System Generated Authorisation Under Consideration DELWP Planner:
*Generated after reviewing and making any changes to ordinance, tracked changes will only show the changes proposed to ordinance since the amendment was submitted by the PA to the department for authorisation.
*Changes made to ordinance prior to the amendment being submitted for authorisation will not be shown as a tracked change.
Authorised
(PA - for them to prepare for exhibition.)
System Generated Authorisation Under Consideration PA Planner:
*Changes made to ordinance prior to the amendment being submitted for authorisation will not be shown as a tracked change.
*Generated as soon as the amendment is authorised, tracked changes will only show the changes (if any) made by the department since the amendment was submitted for authorisation.
*Generated after the PA makes further changes, tracked changes will only show the changes made to ordinance since the PA submitted the amendment for Authorisation, so may include any changes made by the department to ordinance after the PA submitted the amendment for authorisation.
  System Generated Authorised PA Planner:
*Generated after the PA makes further changes, tracked changes will only show the changes made to ordinance since the department authorised the amendment.
*Changes made to ordinance prior to the amendment being authorised will not be shown as a tracked change.
Exhibition request submitted
(Department - being assessed for exhibition.)
System Generated Authorised DELWP Planner:
*Generated as soon as exhibition request submitted by PA, tracked changes will only show the changes made to ordinance since the department authorised the amendment.
*Changes made to ordinance prior to the amendment being authorised will not be shown as a tracked change.
  System Generated Exhibition request submitted DELWP Planner:
*Generated after the department makes changes to ordinance, tracked changes will only show changes made to ordinance since the amendment was submitted by the PA for exhibition.
*Changes made to ordinance prior to the amendment being submitted for exhibition will not be shown as a tracked change.
Adoption Under Consideration
(PA - where Exhibition period has finished and Panel Hearing (if it was requested) has completed. PA can now consider adoption of the amendment)
System Generated Exhibition request submitted PA Planner:
*tracked changes will only show the changes proposed to ordinance since the amendment was submitted for exhibition by the PA to the department. Changes made to ordinance prior to the amendment being submitted for exhibition will not be shown as a tracked change.
  System Generated Under Exhibition PA Planner:
*tracked changes will show all changes made to ordinance since the amendment was exhibited. For example, may include changes made to ordinance as a result of the PA including recommendation from Panels.
*Changes made to ordinance prior to the amendment being under exhibition will not be shown as a tracked change.
  System Generated Adoption Under Consideration PA Planner:
*tracked changes will only show the changes proposed to ordinance since the amendment has been with the PA for adoption and will include any changes that the PA make to ordinance since the change in status to Adoption Under Consideration.
*Changes made to ordinance prior to the amendment being considered for adoption will not be shown as a tracked change.
Approval Under Consideration
(Department – PA has submitted the amendment for approval.)
System Generated Exhibition request submitted DELWP Planner:
*tracked changes will only show the changes proposed to ordinance since the amendment was submitted for exhibition by the PA to the department. Changes made to ordinance prior to the amendment being submitted for exhibition will not be shown as a tracked change.
  System Generated Under Exhibition DELWP Planner:
*tracked changes will show all changes made to ordinance since the amendment was exhibited. For example, will include changes made to ordinance as a result of the PA including recommendation from Panels.
*Changes made to ordinance prior to the amendment being under exhibition will not be shown as a tracked change.
  System Generated Approval Under Consideration DELWP Planner:
*tracked changes will show all changes made to ordinance since the amendment was submitted for approval to the department. For example, will include any that the department has made to the ordinance post adoption by council.
*Changes made to ordinance prior to the amendment being submitted for approval will not be shown as a tracked change.

Glossary of Terms

Amendment document - The file in ATS Authoring that is created after the instruction list form is submitted from ATS Tracking (Intelledox). It contains the ordinance that is being proposed to be changed. The document includes system notes advising what action is occurring for each ordinance. (Eg. Modify, Delete, Add, etc). Users will edit this document with their proposed changes to the selected ordinance.

Interim Publish - provides a PDF of the draft provisions in final form and content, in the context of the whole provision. For example, if the amendment includes the creation of a sub-clause section ‘19.02-1L Infrastructure’, then the entire sub-clause 19.02 and child ordinances will be supplied with the new provision included in the PDF.

Master content – The copy of the ordinance as it exists in the planning scheme.

Snapshot - A file copy of the amendment document at a given point in time. A snapshot can be generated;

  • by the user when they select ‘Publish Print PDF (RGB)’ whilst in an amendment document
  • automatically by the system,
    • when the amendment document is first created
    • where an instruction list has been updated
    • where a refresh of master content has occurred
    • when the status of the amendment changes
    • when the user generates an Interim Publish

More Information

If you have any questions or need further assistance, contact us:

☎  Phone: 1800 789 386 and press 1
✉  Email: planning.support@delwp.vic.gov.au

Page last updated: 27/05/21