Introduction

Introduction: This page will take you through the steps for creating and editing an Instruction List

Audience:

  • Council Planning Authority
  • Council Administrator
  • Department Planner

Important:

  • This can only be done if you have filled out the Preliminary Information form and selected Only ordinances or Both.

See create an amendment for more details

Steps

Create a list of proposed changes

1. Login to ATS Tracking

2. Use the Search Field in the ATS dashboard to find your amendment.

Note: Use the Planning Scheme suffix at the end of the amendment number.

3. From the Choose Action dropdown select Details

Screen shot of steps 2 and 3

4. Click Instruction list Form

Screen shot of step 4

5. The Amendment Instruction list form will open.

Screen shot of step 5

Once the Amendment list is open you can select from the steps below

Tip:

Depending on a user’s screen size, the Amendment Instruction List may not show all fields on the screen. If user sees a ‘+’ next to item in ‘#’ field, they need to click on ‘+’ to access the “Choose Actions” drop down.Site navigation top

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Create from the Action drop down.

Screen shot fo step 2

3. Select Planning scheme

4. In the Ordinance details section fill out the following:

  • Ordinance type
  • Ordinance level
  • New ordinance name

5. In the Location in planning scheme section fill out:

  • Position - Note: Always select After unless you are placing something at the start of a planning scheme.
  • Ordinance Location – select Existing ordinance

Screen shot of steps 3, 4 and 5

This will open a Select Ordinance table.

6. Scroll down or use the search Field to find the location where you want to place the new Ordinance and click on it to highlight it.

7. Click Submit at the bottom of the page.

You will be taken back to the Instruction list form. From here you can add more instructions or send the list to ATS Authoring.

Screen shot of steps 6 and 7

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Modify from the Action drop down

3 .Select the Planning scheme. (multiple can be selected)

Note: more options become available after selecting planning scheme

4. Select Ordinance type (optional)

Note: Table will only show the Ordinance type that you have selected. You can also use the search field to narrow down the search results even further

5. Select the Ordinance. Note: You can multi-select by clicking the ordinance name in the table.

6. Click Submit at the bottom of the page.

Screen shot of steps 2 to 5

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Delete from the Action drop down

3. Select the Planning scheme. (multiple can be selected) Note: more options become available after selecting planning scheme

4. Select Ordinance type (optional)

5. Select the Ordinance.

Note: You can multi-select by clicking the ordinance name in the table. You can also use the Keyword field to narrow results.

6. Click Submit at the bottom of the page.

Image of steps 2 to 5

Note: A 'Move' will usually require a modify instruction because if you move an ordinance to another location other ordinances will be affected by the move and therefore will require their numbers to be modified.

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Move from the Action drop down

3. Select Planning scheme.

Note: the Ordinance table becomes available after selecting planning scheme

4. Select the Ordinance from the table by highlighting a row.

Screen shot of steps 2 tp 4

Under Location in planning scheme

5. Select Position

6. Select Ordinance Location

Note: New from Current Amendment will select items from the list you have created. If it is a new ordinance that does not exist in the master LPP then use ‘new’.

7. Select Submit.

Screen shot of steps 5 to 7

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Reposition VPP from the Action drop down

3. Select Planning scheme.

Note: the Ordinance table becomes available after selecting planning scheme

4. Select the Ordinance from the table by highlighting a row

Screen shot of steps 2 to 4

5. Select Position

6. Select Ordinance Location

Note: New from Current Amendment will select items from the list you have created.

7. Select Submit.

Screen shot of steps 5 to 7

Select a VPP ordinance to include in a planning scheme.

Note: some VPP provisions require the use of a schedule (See the Ministerial Directions).

Important: If you include a clause, sub-clauses will automatically be included as well.

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Include VPP from the Action drop down.

3. Select Planning scheme.

4. Select the Ordinance to include.

Note: If you select New from current Amendment it will draw from the Instruction list you have created.

5. Select the Ordinance from the table.

Screen shot of steps 2 to 5

6. Select Position

7. Select Ordinance Location

Note: New from Current Amendment will select items from the list you have created.

8. Select Submit.

Screen shot of steps 6 to 8

This option involves removing an existing VPP ordinance from a planning scheme.

Note: Existing schedules and schedule sections associated to a VPP sub-clause will automatically be

excluded if a sub-clause is excluded.

1. From the Amendment Instruction list form click Add instruction item.

Screen shot of step 1

2. Select Exclude VPP from the Action drop down

3. Select Planning scheme.

4. Select the Ordinance type

5. Select the Ordinance/s from the table.

6. Click Submit at the bottom of the page.

Screen shot of steps 2 to 5

1. 1. From the Instruction list, go to the item you want removed and from the Choose Action drop down, select Remove.

You will be taken to the Remove Instruction window.

Screen shot of step 1

2. Select the Yes checkbox

3. Click Submit

Screen shot of steps 2 to 3

4. The item will have Removed at the front.

Screen shot of step 4

1. From the Instruction list, go to the item you want to move and from the Choose Action dropdown select Change Location.

You will be taken to Create instruction list item page.

screen shot of step 1

2. Select the new location from the table.

3. Click Submit at the bottom of the page.

Screen shot of step 2

Important: Check and confirm that the Amendment instruction list is correct.

Note: It is important that all proposed changes to the planning scheme are completed prior to pressing the Confirm and submit button.

1. Select Confirm and Submit from the Instruction list page.

Once ‘confirm and submit’ has been clicked data will be sent to ATS Authoring. When the data has been successfully received a URL will be sent back to the ‘Amendment landing page’. During this time the ‘Instruction list form’ will be locked. If you have any problems call 1800 789 386.

Screen shot of step 1

2. A URL link will be generated. Once it is active, click on it go to ATS-Authoring.

Screen shot of step 2

ATS Authoring Definitions

ATS Authoring uses specific names for sections of the planning scheme

Screen shot of definitions table

Clause (XX)

Screen shot of a clause

Sub-Clause (XX.XX)

Screen shot of sub clause

Sub-Clause Section (XX.XX-XX)

Screen shot of sub-clause section

Schedule (X)

Screen shot of scedule

Schedule Section (X.0)

Screen shot of schedule section

Page last updated: 16/12/19