Welcome to the Amendment Tracking System (ATS) user guide page. On this page you will find step-by-step guides and videos on the following topics:
- Step by step guides on how to submit amendment to the department for assessment and how to use various features of ATS Tracking including how to obtain an amendment number or update the instruction list when proposing changes to ordinance
- Step by step guides on how to edit provisions, review comments, refresh content and interim publish in ATS Authoring
ATS Tracking guides
ATS Tracking enables planning authorities to track the status of their amendments and allows them to submit their amendment to the Department electronically.
This section has step by step guides on how to edit provisions, review comments, refresh content and interim publish in ATS Authoring.
Submitting an amendment to the Department
This section will provide you with step by step guides on how to submit amendment to the department for assessment in ATS Tracking.
Submit an amendment for authorisation (Exhibited)
This page will assist you in submitting an amendment for Authorisation.
Submit an amendment for exhibition (Exhibited)
This page will assist you in submitting an Exhibited amendment to the Department for Exhibition.
Insert the Planning Authority Adoption Outcome (Exhibited)
This page will assist you with inserting the Planning Authority adoption outcome.
Submit an adopted amendment for approval to the department (Exhibited)
This page will assist with completing and submitting the approval form to the department for an amendment that has had the adoption outcome inserted.
Submit an amendment for approval (Ministerial)
This page will assist you in submitting a Ministerial amendment for approval.
Submit an amendment for approval (Prescribed)
This page will assist you in submitting a Prescribed amendment for approval.
ATS Tracking guides
ATS Tracking enables planning authorities to track the status of their amendments and allows them to submit their amendment to the Department electronically.
This section has step by step guides on how to use various features of ATS Tracking.
Login to ATS Tracking
This guide will take you through the steps to log in to ATS Tracking.
If you do not have an ATS Tracking log in, please contact your Council Administrator.
Create an amendment in ATS Tracking
This guide will assist you in creating an Amendment number in ATS Tracking.
Create or edit an instruction list for ATS Authoring
This guide will assist you in how to create an instruction list in ATS Tracking.
Make payment for an amendment fee
This guide will take you through the steps to make a payment to a planning scheme amendment in ATS Tracking.
Request an exemption
This guide will take you through the steps to Request an Exemption to a planning scheme amendment in ATS Tracking.
Request an extension
This guide will take you through the steps to Request an extension to a planning scheme amendment in ATS Tracking.
Manage your council contacts
This section will provide step by step guides on how to manage council contact details.
Create, edit and deactivate contacts
This guide will assist the Planning Authority Administrator on how to create, edit and deactivate users from ATS Tracking.
Assign users as a Planning Manager or Planning Director
This guide will assist the Planning Authority Administrator on how to assign users as Planning Manager or a Planning Director from ATS Tracking.
How to view and update Mayor and CEO Contacts
This guide will assist the Planning Authority Administrator on how to view and update Mayor and CEO contacts in ATS Tracking.
ATS Authoring guides
ATS Authoring enables planning authorities to draft, amend and publish ordinances to their planning schemes.
This section has step by step guides on how to edit provisions, review comments, refresh content and interim publish in ATS Authoring.
Note: the videos on this tab do not have sound. Our ATS Learning videos do have sound and can be used to gain a more detailed understanding of ATS. Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.
Editing provisions
How to place content in edit mode
View a video on how to place content in edit mode
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to adjust editor settings
View a video on how to adjust editor settings
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to insert a page break
View a video on how to insert a page break
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to insert a table
View a video on how to insert a table
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to insert an image
View a video on how to insert an image
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to replace an image
View a video on how to replace an image
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to move and delete a paragraph
View a video on how to move and delete a paragraph
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to copy a table from Word, insert it and apply a table style
View a video on how to copy a table from Word, insert it and apply a table style
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to apply landscape to content
View a video on how to apply landscape to content
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to adjust the content add paragraphs and bullets
View a video on how to adjust the content add paragraphs and bullets
Note this video does not have sound and will show an older version of the software however functionality remains the same.
Review and add comments
How to review content and add comments
View a video on how to review content and add comments
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to view saved versions, track changes and merge
The guide 'View saved versions, track changes and merge' shows how users can access the saved versions, show differences, view tracked changes on screen and choose to merge changes into content.
How to publish a document and review the results
View a video on how to publish a document and review the results
Note this video does not have sound and will show an older version of the software however functionality remains the same.
How to publish only the ordinance that you are working on
The guide 'View a single ordinance with all formatting', will show you how to publish just the one content section (i.e. ordinance you have been working on) to see what it looks like when printed as a PDF file.
Refreshing content
How to refresh amendment workflow
This guide will show you how to run the Refresh Amendment Workflow.
The screenshots on the guide show an older version of the software however functionality remains the same.
After applying the refresh amendment workflow, users can view track changes on screen and merge their prior changes back into the refreshed content. See the guide 'View saved versions, track changes and merge' for details on this process.
Amendment Health Check
How to run the Amendment Health Check workflow
A simple guide that steps you through the process required for running the Amendment Health Check.
NOTE: The Amendment Health Check will advise if your amendment contains any structural errors due to conflicts with the current ordinance in the Planning Scheme or if any parts of content require a refresh from the master copy. It will not advise if the content in the provision is correct.
Interim publish
How to run an Interim Publish process (Final form) with 'compare' feature
View our online guide to Generate an Interim Publish and compare to other saved versions.
This guide steps the user through the functions available in ATS Authoring to compare an amendment document to the master copy of ordinance and also to other versions (snapshots) that are generated in the system.
The following videos are suitable for users of the Amendment Tracking System (ATS) who are new to the system or who may require refresher training.
The videos are presented in modules that cover specific functions of the system. It is recommended that new users work through each module from Module 1 through to 10.
- please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.
- videos are best viewed using Chrome or Edge browsers.
For further assistance or information, please contact Planning Support.
ATS Online Training Modules
An overview of the Amendment Tracking System (ATS) including the background, how to access the system, how the system fits into the amendment process and where further assistance with using the system can be found.
(Length:10 minutes)
View the video in full-screen mode.
View the video transcript (DOCX, 16.8 KB).
Using ATS Tracking, we demonstrate how to create an amendment. An Instruction List is also created and edited using various actions available in the ATS Tracking application.
(Length: 54 minutes).
View the video in full-screen mode.
View the video transcript (DOCX, 67.3 KB).
As well as providing an overview of the ATS Authoring application, we look at how the instruction list in ATS Tracking determines the content that is made available to edit in ATS Authoring. We also go through the numerous settings available in ATS Authoring and provide some general navigation guidance of the application.
(Length: 25 minutes).
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software however functionality remains the same.
View the video in full-screen mode.
View the video transcript (DOCX, 16.8 KB).
Using ATS Authoring, we demonstrate how tables are created and formatted.
(Length: 23 minutes)
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software however functionality remains the same.
View the video in full-screen mode.
View the video transcript (DOCX, 34.4 KB).
Using ATS Authoring, images are uploaded into an amendment document. Replacing an existing image is also demonstrated.
(Length: 14 minutes)
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software however functionality remains the same.
View the video in full-screen mode.
View the video transcript (DOCX, 26.9 KB).
Using ATS Authoring, we look at how users can compare content that has been changed throughout their amendment document, using the Versions function. We also demonstrate how to revert content to a previous version.
(Length: 11 minutes)
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software and there is some new functionality to view track changes on screen and merge changes to.
View the video in full-screen mode.
View the video transcript. (DOCX, 18.3 KB)
Using ATS Authoring, we demonstrate how users can create a PDF of their amendment document. The Snapshot function is reviewed, and we also show how changes in an amendment document can be tracked when viewing a PDF.
(Length: 6 minutes)
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software however functionality remains the same.
View the video in full-screen mode.
View the video transcript (DOCX, 17.8 KB).
In this module, we demonstrate the Interim Publish function so that users can view how their amendment will look when combined with the master planning scheme.
(Length: 14 minutes)
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software and there is new functionality to produce comparison files against snapshots.
View the video in full-screen mode.
View the video transcript (DOCX, 20.9 KB).
We use ATS Authoring to see how users can apply the Refresh Amendment Workflow process to their amendment document after they have been alerted to a change in their master content of the planning scheme.
(Length: 10 minutes)
Please note that videos, where ATS Authoring (Keystone) is used, will show an older version of the software however functionality remains the same.
Note also that there is new functionality to view track changes on screen and merge changes into selected content.
View the video in full-screen mode.
View the video transcript (DOCX, 18.2 KB).
Using ATS Tracking, users are guided on how to complete the amendment application form, upload supporting documents and submit their amendment for approval.
(Length : 7 minutes)
View the video in full-screen mode.
View the video transcript (DOCX, 18.8 KB)
More information
If you have any questions or need further assistance contact us:
☎ Phone: 1800 789 386 and press 1
✉ Email: planning.support@delwp.vic.gov.au
Page last updated: 05/09/22