Welcome to the Amendment Tracking System (ATS) user guide page. On this page you will find step-by-step guides and videos on the following topics:

  • Step by step guides on how to submit amendment to the department for assessment and how to use various features of the ATS Tracking
  • Step by step guides on how to edit provisions, review comments, refresh content and interim publish in ATS Authoring

ATS Tracking guides

ATS Tracking enables planning authorities to track the status of their amendments and allows them to submit their amendment to the Department electronically.

This section has step by step guides on how to edit provisions, review comments, refresh content and interim publish in ATS Authoring.

Submitting an amendment to the Department

This section will provide you with step by step guides on how to submit amendment to the department for assessment in ATS Tracking.

Submit an amendment for authorisation (Exhibited)

This page will assist you in submitting an amendment for Authorisation.

Submit an amendment for authorisation (Exhibited)

Submit an amendment for exhibition (Exhibited)

This page will assist you in submitting an Exhibited amendment to the Department for Exhibition.

Submit an amendment for exhibition (Exhibited)

Submit an amendment for approval (Ministerial)

This page will assist you in submitting a Ministerial amendment for approval.

Submit an amendment for approval (Ministerial)

Submit an amendment for approval (Prescribed)

This page will assist you in submitting a Prescribed amendment for approval.

Submit an amendment for approval (Prescribed)

ATS Tracking guides

ATS Tracking enables planning authorities to track the status of their amendments and allows them to submit their amendment to the Department electronically.

This section has step by step guides on how to use various features of ATS Tracking.

Login to ATS Tracking

This guide will take you through the steps to log in to ATS Tracking.

Login to ATS Tracking

If you do not have an ATS Tracking log in, please contact your Council Administrator.

Create an amendment in ATS Tracking

This guide will assist you in creating an Amendment number in ATS Tracking.

Create an amendment in ATS Tracking

Create or edit an instruction list for ATS Authoring

This guide will assist you in how to create an instruction list in ATS Tracking.

Create or edit an instruction list for ATS Authoring

Make payment for an amendment fee

This guide will take you through the steps to make a payment to a planning scheme amendment in ATS Tracking.

Make payment for an amendment fee

Request an exemption

This guide will take you through the steps to Request an Exemption to a planning scheme amendment in ATS Tracking.

Request an exemption

Request an extension

This guide will take you through the steps to Request an extension to a planning scheme amendment in ATS Tracking.

Request an extension

Manage your council contacts

This section will provide step by step guides on how to manage council contact details.

Create, edit and deactivate contacts

This guide will assist the Planning Authority Administrator on how to create, edit and deactivate users from ATS Tracking.

Create, edit and deactivate contacts

Assign users as a Planning Manager or Planning Director

This guide will assist the Planning Authority Administrator on how to assign users as Planning Manager or a Planning Director from ATS Tracking.

Assign users as a Planning Manager or Planning Director

How to view and update Mayor and CEO Contacts

This guide will assist the Planning Authority Administrator on how to view and update Mayor and CEO contacts in ATS Tracking.

How to view and update Mayor and CEO Contacts

ATS Authoring guides

ATS Authoring enables planning authorities to draft, amend and publish ordinances to their planning schemes.

This section has step by step guides on how to edit provisions, review comments, refresh content and interim publish in ATS Authoring.

Note: the videos on this tab do not have sound. Our ATS Learning videos do have sound and can be used to gain a more detailed understanding of ATS.  Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

Editing provisions

How to place content in edit mode

View a video on how to place content in edit mode

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to adjust editor settings

View a video on how to adjust editor settings

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to insert a page break

View a video on how to insert a page break

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to insert a table

View a video on how to insert a table

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to insert an image

View a video on how to insert an image

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to replace an image

View a video on how to replace an image

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to move and delete a paragraph

View a video on how to move and delete a paragraph

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to copy a table from Word, insert it and apply a table style

View a video on how to copy a table from Word, insert it and apply a table style

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to apply landscape to content

View a video on how to apply landscape to content

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to adjust the content add paragraphs and bullets

View a video on how to adjust the content add paragraphs and bullets

Note this video does not have sound and will show an older version of the software however functionality remains the same.

Review and add comments

How to review content and add comments

View a video on how to review content and add comments

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to review and compare content versions

View a video on how to review and compare content versions

Note this video does not have sound and will show an older version of the software however functionality remains the same.

How to publish a document and review the results

View a video on how to publish a document and review the results

Note this video does not have sound and will show an older version of the software however functionality remains the same.

Refreshing content

How to refresh amendment workflow

This guide will show you how to refresh amendment workflow.

The screenshots on the guide show an older version of the software however functionality remains the same.

Interim publish

How to run an interim Publish Process (Final form) with 'compare' feature

View a video on how to run an interim Publish Process (Final form) with 'compare' feature

Note this video does not have sound and will show an older version of the software however functionality remains the same.

The following videos are suitable for users of the Amendment Tracking System (ATS) who are new to the system or who may require refresher training. 

The videos are presented in modules that cover specific functions of the system. It is recommended that new users work through each module from Module 1 through to 10.

  • Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

For further assistance or information, please contact Planning Support.

These videos are best viewed using Chrome or Edge browsers.

Email Planning Support if you need this information in an accessible format such as a video transcript.

ATS Online Training Modules

An overview of the Amendment Tracking System (ATS) including the background, how to access the system, how the system fits into the amendment process and where further assistance with using the system can be found.
(Length :10 minutes)

View the video transcript (DOCX, 16.8 KB).

Using ATS Tracking, we demonstrate how to create an amendment.  An Instruction List is also created and edited using various actions available in the ATS Tracking application.
(Length : 54 minutes).

View the video transcript (DOCX, 67.3 KB).

As well as providing an overview of the ATS Authoring application, we look at how the instruction list in ATS Tracking determines the content that is made available to edit in ATS Authoring. We also go through the numerous settings available in ATS Authoring and provide some general navigation guidance of the application. (Length : 25 minutes).

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript (DOCX, 16.8 KB).

Using ATS Authoring, we demonstration how tables are created and formatted.
(Length : 23 minutes)

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript (DOCX, 34.4 KB).

Using ATS Authoring, images are uploaded into an amendment document.Replacing an existing image is also demonstrated.
(Length : 14 minutes)

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript (DOCX, 26.9 KB).

Using ATS Authoring, we look at how users can compare content that has been changed throughout their amendment document, using the Versions function.We also demonstrate how to revert content to a previous version.
(Length : 11 minutes)

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript. (DOCX, 18.3 KB)

Using ATS Authoring, we demonstrate how users can create a PDF of their amendment document.The Snapshot function is reviewed, and we also show how changes in an amendment document can be tracked when viewing a PDF.
(Length : 6 minutes)

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript (DOCX, 17.8 KB).

In this module, we demonstrate the Interim Publish function so that users can view how their amendment will look when combined with the master planning scheme.
(Length : 14 minutes)

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript (DOCX, 20.9 KB).

We use ATS Authoring to see how users can apply the Refresh Amendment Workflow process to their amendment document, after they have been alerted to a change in their master content of the planning scheme.
(Length : 10 minutes)

Please note that videos where ATS Authoring (Keystone) is used will show an older version of the software however functionality remains the same.

View the video transcript (DOCX, 18.2 KB).

Using ATS Tracking, users are guided on how to complete the amendment application form, upload supporting documents and submit their amendment for approval.
(Length : 7 minutes)

View the video transcript  (DOCX, 18.8 KB)

More information

If you have any questions or need further assistance contact us:

☎  Phone: 1800 789 386 and press 1
✉  Email: planning.support@delwp.vic.gov.au

Page last updated: 13/10/20