Amendment Tracking System enhancements

Ability to generate an Interim Publish document that compares your current drafted provision against:

• Current master
• Snapshots you have generated (My Snapshots), or
• Snapshots generated automatically by the system for every change in status of the amendment or where an interim publish file has been created.

• Whilst editing content and selecting a previously saved version of the content, users can choose to view the changes (track changes) on screen.

• Users can then choose to use the ‘Merge Mode’ functionality to accept/reject changes that have been made.

CAUTION: Take care when using this function! If using this function after a ‘Refresh Amendment Workflow’ has been applied to your work, you should not be rejecting changes to the ordinance that has come about by a recent gazettal.

A new amendment tab called ‘Status Update’ and fields to provide comments to the Minister, Executive and Planners will also be mandatory.

Notification and mandatory fields will be triggered when status timer expires:

• Under Assessment for 40 days

• Awaiting Modification for 30 days

• Further Review for 30 days

• Update of the link in ATS Tracking (Intelledox) to the correct web page for ‘Amending a planning scheme page’.

• Improved Instruction List validation for the naming of sub-clause sections, ensuring created ordinances are named correctly.

• Any user who updates and submits the Instruction List to ATS Authoring will receive the email advising that the amendment document is ready for editing.

• Users completing the Exhibition Form will be prevented from entering an Exhibition Start Date that is after the Gazette notice.

• Adding Instruction Item to delete an ordinance will now require the user to select the relevant ordinance type they need to delete from their planning scheme.
  

• Interim Publish button added to the amendment document in ATS Authoring (Keystone) saving the user having to access another link. When using this button, the amendment number will auto populate.

• Ordinance structure health checks can now be run by the Planning Authorities from ATS Authoring (Keystone).

• Table styles will be limited to those allowable by the Ministerial Directions for Planning Schemes.

• Successfully copy content from Word and paste into the document in Keystone.

• Tailor the Dashboard View to see recently updated, recently created and/or recently viewed amendment documents by selecting another option from the dropdowns.

• If you see that your amendment “Table of Contents” is not in numerical order you can contact Planning Support to have it reordered.

• New interface with a modern design, refreshed colour palette and standard set of icons to improve navigation and accessibility.

• The main menu is now fixed to the left panel with icons for accessing key parts of the system.

• A new look and feel to dashboard and across all tabs (e.g. Edit, Publish, Review).

• Standard icons have been applied throughout the system to provide a consistent user experience.

• The Action menu has been simplified with easy to use icons and hover over text to describe each action.

• Hidden controls are displayed for easy access to actions when a user hovers over content section
  (Note: If these controls are not shown automatically, ensure Settings have ‘Show Controls’ checked).

• New display modes to easily identify status of content when browsing and editing:
  • Select mode - blue line on left of content only
  • Edit mode - blue lines of both sides of content, dark blue menu in table of content and shadow box around whole content block
  • Open in New Tab – button added to open amendment in a new tab

• When inserting an image into the document, the user is immediately taken to the amendment folder.

• ‘Master Content has been changed’ banner now appears in both the Edit and Review tabs.

• Improved Instruction List validation checks when using the ‘ALL’ ordinance type.

• Users prevented from incorrectly labelling clauses and sub-clauses in the Instruction List.

• Instruction list validation – occurs when adding Instruction list items. Users will now see an error message advising them of conflicting Instruction List items. Users will need to rectify all conflicts prior to submitting to ATS Authoring.

• Instruction List shows the Parent name relating to each amended ordinance.

• Planning Authorities can now submit a draft amendment to the Department for review. This enables the Department to review the amendment in ATS Authoring and return to the Planning Authority with comments.

• Ability for the Planning Authority to multi-select planning schemes when creating GC Amendments.

• Renaming and relocating Instruction List buttons to improve usability.

• Automatic email notifications to Planning Authority advising them when ordinance is ready for editing, avoiding the need to wait and refresh.

• Correction to Extensions and Exemptions options available for selection.

• Date and time stamp automatically appear on submitted Application forms.

• Interim publish folder automatically created for all new amendments.

• Amended ordinance displayed in numerical order for all new amendments and those where the instruction list is resubmitted. Deleted and excluded ordinance are displayed at the bottom of the list.