Amendment Tracking System enhancements

A release is scheduled for deployment to the Amendment Tracking System - Authoring (Keystone) on Friday 4, 2022 from 6pm.

The release will include an Out-of-Synch message alert when a user opens content to edit, where the ‘Master content has changed since last synchronize’ message appears (eg master from planning scheme affected by recent gazettal);

• Where a user sees this message at any point and then they select Edit to open content
• User will be notified of the need to resync.  We advise that Synchronize & Edit be selected. This will update the content to match the latest version appearing on Planning Schemes Online. Users will then need to reinsert their changes into the refreshed content.
• Don’t forget that you can use the Track Changes & Merge Mode functionality to reinsert your changes into the refreshed content. Refer to the user guide, View saved versions, track changes and merge for more.

Other items from this release include;

• Addition of the search tool when working from the Edit tab of the Editor
• Ability to collapse the Actions menu so that you can see more of your content on screen
• Increase in the number of items displayed on the Dashboard from 6 to 10

A release is scheduled for deployment to the Amendment Tracking System - Authoring (Keystone) on Tuesday 14th December from 6 PM.

The release includes changes to Keystone Interim Publish to improve functionality which allows users to filter what is included in an Interim Publish by selecting:

1. One or all planning schemes in that amendment

2. One or all instructions in that amendment

This new feature is useful where the user only wants to run the Interim Publish for a small part of the amendment, enabling the user to;

• Select to produce a set of documents for a single planning scheme – useful for VC or GC amendments where a re-print is needed only for the updated ordinance in a single planning scheme, or
• Select to produce a set of documents for a single ordinance that is being changed – useful where a re-print is needed for an updated ordinance.

Using the feature to re-print Interim Publish documents will greatly reduce the size of information processed by Keystone for large amendments and will reduce the queue waiting time for other amendments (e.g. C amendments).

Improvements have also been introduced to reduce the chance of running an Interim Publish multiple times. User’s will now be required to acknowledge an Interim Publish has been run, and will also be advised clearly in the interface that the Interim Publish has run.

Refer to the user guide - Generate an Interim Publish and compare to other saved versions.

Further Information

If you have any questions or would like further information regarding this release, please contact Planning Support via email planning.support@delwp.vic.gov.au.

A release to Amendment Tracking System, in particular ATS Authoring, scheduled for 6pm Tuesday 23rd November includes additional alerts to flag when ordinance in one amendment is deleted by the gazettal of another amendment.

Changes include:

• A notification in the amendment document in Keystone that ‘Master Content has changed since last synchronize’ when content in your amendment is deleted by another gazetted amendment

• A new message will appear in Keystone after a refresh workflow is applied where ordinance has been deleted:

What's new?

The release to Amendment Tracking System, in particular ATS Authoring, scheduled for 6pm Friday 24th September 2021 includes image restriction functionality when uploading into ordinance.

Only images that meet the following criteria will be able to be uploaded into the ordinance when authoring:

• Files must be PNG, JPG or TIFF file types,
• less than 3MB in size, AND
• must not be a PDF file type.

Where files do not meet the above criteria, the user will receive an error message and not be able to upload the file.

What's new?

The latest Amendment Tracking System changes improve visibility for amendments submitted to the department from amendment status ‘Awaiting Modification (Exhibition)’ by the Planning Authority. The amendments will now appear in the Planning Managers queue and dashboard.

These enhancements to ATS were released on August 2020.

A release is scheduled for deployment to the Amendment Tracking System - Authoring (Keystone) on Friday 4, 2022 from 6pm.

The release will include an Out-of-Synch message alert when a user opens content to edit, where the ‘Master content has changed since last synchronize’ message appears (eg master from planning scheme affected by recent gazettal);

• Where a user sees this message at any point and then they select Edit to open content
• User will be notified of the need to resync.  We advise that Synchronize & Edit be selected. This will update the content to match the latest version appearing on Planning Schemes Online. Users will then need to reinsert their changes into the refreshed content.
• Don’t forget that you can use the Track Changes & Merge Mode functionality to reinsert your changes into the refreshed content. Refer to the user guide, View saved versions, track changes and merge for more.

Other items from this release include;

• Addition of the search tool when working from the Edit tab of the Editor
• Ability to collapse the Actions menu so that you can see more of your content on screen
• Increase in the number of items displayed on the Dashboard from 6 to 10